Logistics in Event Planning and Management

Logistics in example Planning and Management1. IntroductionNowadays, way outs are genuinely popular and occasionally obtain very often around us as the people emphasize on the leisure activities, public resultants, celebration, education and entertainment and also marketing outline and business purpose such as trade fair, produce lounge and promotion. The community groups and individuals are interested by the instances for their own interest and business. pillow slip flush toilet be defined as participation of the group of people to enjoy or attend for corporate goals or individual benefits.2. Event PlanningEvent planning focusing on the planning process of a particular proposition event such as throng, Christmas function, fashion show, wedding or antique fair, to deliver the goods it targeted objective and goal. The tasks of the event planner include choosing a venue and destination for the event, creating event design and layout, researches, arranging the solid food an d beverage, decoration, and also entertainment. Coordination with the event personal and inadvertence the whole toil are also the part of the role of the planner. The elements of the planning process include objectives, planning, physical composition, implement and divestment. Event planning deals with a lot of organization and community and the event managers who stop handle the pressure and work hard have to communicate with them for the effective planning. genuinely event planning is time down and a lot of works. Event management is made up of a number of management areas including planning, leading, marketing design, control and budgeting, put on the line management, logistics, staging and evaluation (Bowdin, Allen, OToole, Harris, McDonnell, 2008).The project management is very vital to an event as it is the purpose of creating the unparalleled event. It is non only about how to develop the event but also the impacts of the event have to be recognized for recent issue and future. The impacts of/ to event have to be take into account. Social, cultural, political, economic, and logistic and environmental issues are the part of the impacts.An event focus on a specific purpose and it has own mission, objectives, policies, and structure to achieve effectiveness and success. A special event such as wedding or other significant occasion held once in a life time and it should be perfect for the best memory. In every event a clear statement of purpose, vision and mission should be provided. The organizing and planning of the event should be control by quality management such as mathematical process and system. Creativity, innovative and challenge should be summed, so that the reputation and image of the event planning of the company would be positively effect and in the future, the more luck will come over.2.1 Analysis of events planningThe experiences of the event are very important to guests, hosts and even to the public. After developing the idea how to create the concept of the event, abridgment of the event planning should be take place to understand how this event meant to the people and how to get the positive perception from them. Now the guests experiences and every single breaker point have to be considered because those single pieces impact the event positively or negatively. First of all carrying into action should strongly focus on the service which is very important to the people.3. Operational ManagementThe main target of every event project approach to be qualified executed within the targeted budget, handling the product to the personal digital assistant or hostess and at the same time acquiring the client satisfaction and getting good reputation. Once the event is start, if any mistake which can harm to the companys business, wont have a chance to redo it. The stages of event operational management include analysis stage, detailed planning, implementation and delivery and executing evaluation (Tum, Norton an d Wright, 2006). The review analysis from the previous event and performance evaluation help the internal and external analysis harmonise to nail down the mission statement, so that the operational manager can perform the planning process. In the context of an event involves decision making concerning with the type of event, destination, location, venue, timing and programs that will make the unique or special event. An organizational structure will be created after following the decision to proceed, through the delivering event. The structure can be varied according to the different event life cycle progresses and supported elements to the organizational structure are rounds, workforce, culture and ethical issues.Financial management is also the part of the operation and it includes budgeting, costing, pricing, accounting and also the cash flow management.Information management- information acquisition, distribution and control, Time management- activity architecture, schedule d evelopment and schedule control. Stake holder managementt customer and constituency relations,3.1 Space Management3.2 Logistic ManagementLogistic is part of the process of event planning and it involve the detail organizing of goods, equipments and people and deliver the output to the customer which meet the customer perception and satisfaction. It can simply say the involvement of communication, flow and supply (Bowdin, Allen, OToole, Harris, McDonnell, 2008).Timing is very vital to the event as it has the specific plan and program during the event, so that the operation of the staff should be under control by the banquet manager. For example the staffs need to know when to present the food and when to clean up. The operational manager should take the responsibility to make sure that the timing of clean up and tear down should be done in timely manner. The cooperation of banquet manager and event planner should work together for effectiveness of timing. There are some points that should consider setting an event staffs schedule. For example, staff scheduling is not only assigning the staffs the work to be done, but also increasing the efficiency at lower human resource cost. The drill of staff and time slot also has to be balanced, so that the manpower will not be waste and it manages cost effective.4. attempt ManagementThe issues of the risk management is very priority to a event and the event manager have to be aware of nature of risk and risk factors that can ask to a specific event prior to make the many decisions. To be managed a unique event the manager should have the knowledge and understanding of risks very first moment of event organizing. For example, when brainstorming the event design, risk is very considerable to avoid the potential negative outcome and image of the hotel or company. Actually the risk management is under process when the project is start, design and organized. Risk can be the positive or negative outcomes that may associate with people, property, finances, systems, environments and image.Risk management is the purposeful recognition of and reaction to uncertainties with the explicit objective to minimize liabilities and maximizing opportunities using a structured approach and common sense sooner than avoiding the issue. The goal of risk management include the security measure of assets, to minimize legal and financial liabilities, to control potential loss property manage growth and to operate responsibly.The focus area of risk management includes legal and ethical responsibilities, health and safety loss prevention, emergency preparedness and good decision making.Eg. risk detriment or deathProperty loss or damageReduced revenue, capacity or capabilityResource availabilityIncreased demand passage of goodwill or reputationThe company conference is the assembly of people of the purpose of exchanging information debate or discussion, consensus or decision. The risk factors of company conference might inc lude the people property, or propriety information that must be protected.Proper contracting with hotels and other suppliers to achieve an acceptable balance of protection and risk for both the hosting organization and the service provider. Antique fair theft o the products on display and the display equipment.Christmas functionSocial and life name event such as wedding reception the most common risk are related to the inexperience of the organizer, often unaware of the scope of responsibilities associated with event management and or under pressure from a client with unrealistic demands.Fashion show un lunerable to financial instability and non- professional management. The emphasis on getting consumer attention can sometimes lead to potentially dangerous activities or tactics.Nature of risk and risk actors are varied event to event and on that point is no risk free event. It has to be manage in order to achieve the ibjective of the event and the goal of the risk management. ( Silvers, 2008)5. Health and Safety ManagementEvent operation staffs should be well train to perform perfectly and follow the SOP of the hotel with safety awareness. Some staffs can work very first to set up the table and room but they sometime ignore the things which can occur the hazards. For example a staff drops a glass and breaks are not clean effectively clean, it can harm to the guest or the staffs which is bad image to the event. But to prevent this, observation to the set up before the event start is very essential to create the safety hazards.